PMIS and PCRS App training PPTs

Mastering Maharashtra PWD’s PMIS and PCRS: A Complete Guide for Officers and Auditors

Category: PWD Digital Infrastructure • Target Audience: Engineers, Clerks & Auditors

To streamline public works administration, ensure financial transparency, and accelerate project execution across Maharashtra, the Public Works Department (PWD) has digitized its core operational workflows. Through the Project Management Information System (PMIS) and the Pothole Complaint Redressal System (PCRS), every phase of a public work—from initial administrative sanction to contractor billing and public grievance tracking—is managed online.

1. PMIS for Project Officers: Project Lifecycle Tracking

The Project Management Information System (PMIS) serves as the primary portal for managing civil works state-wide. Executive Engineers and Assistant Engineers acting as Project Officers use this platform to transition projects from paper sanctions to live tracking.

• Project Registration: Entry of sanctioned estimates, work scopes, structural specifications, and target chainages.
• Milestone Monitoring: Setting physical and financial targets to detect execution bottlenecks and track progress against scheduled completion dates.
• Executive Reporting: Automatic generation of division-level status reports for real-time monitoring by senior leadership.

2. PMIS Concise Billing: Standardized Audit & Verification

Accurate billing and timely contractor payments require strict adherence to system validation. The PMIS Concise Bill Module standardizes how field measurements translate into certified payment vouchers.

• Measurement Book (MB) Verification: Reconciles contractor bill claims directly against digital MB entries logged from site measurements.
• Deduction Clauses: Automatically calculates statutory deductions, royalty charges, and performance security retentions.
• Audit Trail: Provides Divisional Accounts Officers (DAO) and internal auditors with a transparent, searchable audit trail prior to voucher clearance.

Public Grievance Framework: PCRS & My PWD App

Developed in collaboration with C-DAC, this public redressal ecosystem connects road users directly with maintenance engineers:

• Citizens (PCRS App): Report road defects by uploading geotagged, time-stamped photographs via the mobile app on the Google Play Store.
• PWD Officers (My PWD App): Receive real-time alerts at the Sub-Divisional level, assign repair crews, upload post-rectification site images, and formally close grievances online.

3. Works Management System: Designation-Wise Responsibilities

To ensure clear operational hierarchy, digital workflows within the Works Management System are partitioned according to specific official roles:

Administrative Approval & Technical Sanction

Project Officers (PO): Create AA/TS proposals for Roads, Bridges, and Buildings, attaching technical estimates and land availability certificates.

Dy. Executive Engineers: Perform technical vetting, verify rate analyses, and grant technical sanctions within delegated powers.

Awarding of Tenders

Tender Clerks: Log bid details, comparative statements, contractor registration tiers, and final accepted premium/rebate rates.

Divisional Accounts Officers: Audit agreement clauses, verify EMD/Security Deposit entries, and check financial compliance prior to work order issuance.

Physical Progress Logging

Junior Engineers (JE): Responsible for ground-level progress updates. Log weekly physical completion, record finished chainages or structural lifts, and upload geotagged site inspection photos directly.

Note: For step-by-step visual demonstrations and detailed presentation slides, refer to the embedded training videos and PPT modules provided above on this page.

PMIS and PCRS Training PPTs and Important Instructions

PMIS Training for Project Officers

Overview: Introduces Executive Engineers and Assistant Engineers to project creation, physical target setting, and administrative workflows in the PMIS dashboard. Covers initial project registration through to stage-wise progress tracking.

PMIS Updated Concise Bill Training Presentation Important for Auditor

Overview: Guides auditors and financial staff through the digital billing and scrutiny process. Details MB (Measurement Book) entry verification, deduction checks, concise bill generation, and clearance procedures required before passing vouchers.

POTHOLE COMPLAINT REDRESSAL SYSTEM (PCRS) App Training Presentation

Overview: Explains the public grievance framework jointly developed with C-DAC for road maintenance.

• Citizens: Report potholes using geotagged photos via the PCRS App on Google Play Store.
• PWD Staff: Receive alerts, assign field teams, execute repairs, and upload completion photos via the My PWD portal.

Click on the video links specified for the respective Officers

Module Scope:

• Administrative Approval (AA) & Technical Sanction (TS): Digital initiation, vetting, and approval procedures by work type (Roads, Bridges, Buildings).
• Awarding Tenders: Contract details entry by Tender Clerks and verification against financial rules by Divisional Accounts Officers (DAO).
• Physical Progress: On-site progress logging, quantity updates, and field measurements recorded directly by Junior Engineers (JE).

PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) — TRAINING VIDEOS

WORKS MANAGEMENT SYSTEM OVERVIEW
ADMINISTRATIVE APPROVAL	TECHNICAL SANCTION	AWARDING OF TENDERS	PHYSICAL PROGRESS
ROAD WORKS		FOR ALL WORKS FOR TENDER CLERK FOR DIVISIONAL ACCOUNTS OFFICER	FOR ALL WORKS FOR JUNIOR ENGINEER
FOR PROJECT OFFICER	FOR PROJECT OFFICER
FOR DY. EXE. ENGINEER	FOR DY. EXE. ENGINEER
BRIDGE WORKS
FOR PROJECT OFFICER	FOR PROJECT OFFICER
FOR DY. EXE. ENGINEER	FOR DY. EXE. ENGINEER
BUILDING WORKS
FOR PROJECT OFFICER	FOR PROJECT OFFICER
FOR DY. EXE. ENGINEER	FOR DY. EXE. ENGINEER

Yogendra Gopal Borse

Civil Engineer | Assistant Engineer Grade-I, Maharashtra PWD

B.Tech (Civil) from VJTI Mumbai. Experienced in bridge design, road works, estimation, project monitoring and digital engineering tools. Creator of YogiPWD – practical technical resources for civil engineers.

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